APPLICATION AND ELIGIBILITY: Application for sponsorship or exhibitor space must be made
on this on-line registration application form provided by Canopy; must contain all information requested and must be executed by an
individual who has the authority to act for the applicant (“Exhibitor”). Canopy reserves
the right, in its sole discretion, to limit the types of companies and products represented,
to accept or reject applications and to assign booth space as Canopy deems
appropriate. By July 31, 2025, sponsors must submit a company logo for use in printed and
computer graphic material (unless otherwise indicated by Exhibitor criteria). The logo
must be high resolution and suitable for use in printed materials. Sponsors should send
logos to marketing@canopyrealtors.com.

PAYMENT DATES: If paying by credit card, payment in full is due at the time of registration.
If paying by check, full and final payment must be received no later than 5 business days
after completing the on-line registration. Failure to submit credit card information on-line or
failure to submit payment by check by the due date will result in forfeiture of Exhibitor space.

CANCELLATION OF BOOTH SPACE/LOSS OF PAYMENT: In the event the Exhibitor cancels
or otherwise notifies Canopy of its intent to cancel this registration prior to August
1, 2025, Canopy shall retain fifty-percent ( 5 0 % ) of the exhibit booth price as
liquidated damages. If Canopy receives such cancellation notice on or after August
1, 2025, Canopy shall retain the full exhibit booth price as liquidated damages.

BOOTH FURNISHINGS, EQUIPMENT AND SERVICE: A uniform style exhibit booth will be
provided with pipe, drape, one table and two chairs. Exhibitor is responsible for any additional
charges for additional equipment. Exhibitors are responsible for ordering electrical and/or
internet access through Smart City - Charlotte Convention Center Services. All exhibit
decorations and storage shall be subject to such other rules, regulations or restrictions as
may be prescribed by the Charlotte Convention Center.

EXHIBIT GUIDELINES: Exhibit displays must not project so as to obstruct the view of an
adjacent booth. All exhibit materials must remain within the Exhibitor’s booth space. Any
Exhibitor exceeding the limitations may be asked to dismantle or remove that portion from
the exhibit.

ASSIGNMENT OF BOOTH SPACE: Booth space will be assigned by Canopy in its
sole discretion as applications and payments are received, and accepted. Canopy reserves the right to make and/or to change all booth assignments, as it deems appropriate.

PROGRAMS: Exhibitors will be recognized in the Exhibitor portion of the printed program,
which is to be distributed to all attendees at the EXPO. Please note that July 18, 2025 is the final
deadline for Exhibitor Application forms and payments in order for an Exhibitor to be
included in the program.

DISMANTLING AND STAFFING OF EXHIBITS: Exhibit booths must be staffed during all open
hours and no Exhibitor will be permitted to dismantle an exhibit prior to the close of the EXPO.
Exhibits are to be dismantled prior to 4:00 p.m. Any Exhibitor violating this regulation may be
denied exhibit space in future Canopy expositions.

EXHIBIT STAFF REGISTRATION: Each Exhibitor is provided with complimentary badges as
outlined in the Sponsorship and Exhibitor Opportunities Guide. The Exhibitor badge permits
registrants to gain admittance to the EXPO and receive continental breakfast and a box lunch.
Exhibitors must pick up their badges and meal/drink tickets at Move-in Installation on
September 8, from 1:00 – 6:00 p.m. or September 9 from 7:00 – 8:30 a.m. Exhibitor badges
are not transferable.

FAILURE TO OCCUPY SPACE: Any space not occupied by 9:00 a.m. on September 9,
2025, shall be forfeited by Exhibitor and the space may be resold, reassigned, or used
by the exhibit staff without refund unless a written request for delayed occupancy has been emailed to sbaum@canopyrealtors.com

EXPO ETIQUETTE: Sponsors and exhibitor staff may not solicit attendees while in the
registration area or as attendees enter the Exhibit Hall.

LIABILITY FOR DAMAGES OR LOSS OF PROPERTY: Exhibitor expressly represents that its exhibit
and all materials used in the exhibit comply with all fire and safety regulations adopted by
all applicable governmental agencies and the Charlotte Convention Center. Exhibitor agrees
that it shall indemnify, defend and hold harmless Canopy, its officers directors, members and employees from and against any and all damages, claims, losses, costs
(including attorneys’ fees), expenses, obligations and liabilities, resulting from or arising
out of or in connection with Exhibitor’s participation in the EXPO including, but
not limited to, Exhibitor’s acts or omissions constituting negligence or misconduct, or
failure of Exhibitor to comply with these Terms and Conditions and the terms of any other
applicable agreement between Exhibitor and Canopy and/or the Convention Center.

SECURITY: While the Convention Center and Canopy shall use reasonable efforts
to have the exhibit hall secured during non-EXPO hours, Canopy does not guarantee
or insure that the exhibit hall shall be so secured and does not assume responsibility for
the safety of property left in the exhibit hall at any time. Exhibitors agree that they are
solely responsible for valuables and other possessions left in an exhibit booth.

SALES TAX LICENSE: Exhibitors intending to sell products during the EXPO must possess any
and all applicable business licenses.

INSURING THE EXHIBITS: Canopy will not provide insurance for Exhibitor’s exhibits or
display materials. Exhibitors are encouraged to insure their exhibits, merchandise and
display materials against theft, fire, etc. at their own expense.

SUBLETTING BOOTH SPACE: Exhibitors may not assign, sublet or apportion all or any part of their
booth space.

FORCE MAJEURE: If for any cause beyond the control of Canopy such as, but not limited
to, the destruction of exhibit facilities by an act of God, war, strikes of labor dispute, civil
disturbance, terrorism or threat of terrorism, authority of law, disaster, fire, earthquakes,
hurricanes or other force, Canopy is unable to comply with terms of this Agreement and
deliver the space allotted hereunder, this Agreement shall be considered terminated and any
payments made hereunder by Exhibitor shall be refunded to Exhibitor, less expenses incurred by
Canopy to the date of termination.

MISCELLANEOUS: Exhibitor expressly agrees to be bound by all the terms, conditions and specifications herein listed and by all other rules and regulations established by Canopy from time to time thereafter modified, and expressly agrees that this Agreement and such rules and regulations contains the entire agreement between the parties hereto and supersedes any
prior agreements, written or oral. This Agreement shall be interpreted under the laws of the
State of North Carolina.

Canopy is responsible for the management of the EXPO and is the sole decision- maker
on all aspects of the EXPO.